Auto Parts Shop Software in Saudi Arabia with ZATCA E-Invoicing
Auto parts shop software · supports ZATCA e-invoicing
Riv-ERP Accounting and inventory software for auto parts shops and distributors: thousands of items with barcodes, an alternatives list that shows you the substitute part while you sell, prices for wholesale, retail and workshops, credit accounts for workshops, and Phase 2 e-invoicing with integration to the Fatoora platform.
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- A Saudi team with more than 20 years of experience
- Your items migrated from Excel
- Arabic-speaking support
Problems we hear every day from auto parts shop owners
- “The customer asks for a part, the employee searches the shelves for ten minutes, and then we find out it is out of stock.”
- “The genuine part is not available and we have an aftermarket substitute that fits, but the employee does not know.”
- “Workshops buy on credit, and at the end of the month we do not know who owes what.”
- “We have thousands of items, and the annual stock count closes the shop for two days.”
- “E-invoicing and ZATCA… we do not know whether our current software is enough.”
These are exactly the problems Riv-ERP sorts out for auto parts shops, whether you are a single shop in the industrial area or a distributor with a warehouse, branches and sales reps.
What does the software offer an auto parts shop?
Alternatives list for parts
Link the genuine part to its substitutes (genuine, aftermarket, dealer) as interchangeable alternatives. At the time of sale the alternatives appear right on the invoice screen, so you do not lose a sale because one item ran out.
Fast search by number or name
Search by barcode, code or an alternative name for the part (such as the part number or the common market name), and record the specifications on the item card.
3 units and 7 prices
Piece, carton and set, each unit with its own barcode and different prices: wholesale, retail, workshops, key customers. Prices are shown according to each employee’s permissions.
Workshop and credit accounts
Credit limits for each workshop, account statements, debt aging, and payments and installments against the invoice, so you know who owes what at any moment.
Stock count with a handheld device
Count the shelves with a handheld barcode device, load the result into the system, and reconcile the differences without closing the shop.
Item barcode printing
Print barcode labels for items, or for all lines of a purchase invoice in one go, so new stock is ready for sale quickly.
Serial numbers and warranty
Track parts by serial number, such as batteries and some electrical parts, from purchase to sale and warranty.
Warehouses and branches
The balance of every part in every branch and warehouse, documented transfers, and quantity limits per warehouse that alert you before stock runs out.
E-invoicing
Tax invoices for workshops and companies, and simplified invoices for individuals from the cashier, with integration to the Fatoora platform for Phase 2.
Example: a Toyota and Hyundai parts shop with two branches
A shop in the industrial area has two branches and 6,000 items. Before the software: prices were in a notebook, workshops bought on credit on paper, and the annual stock count closed the shop. After go-live: the cashier scans the barcode or types the part number, and if the item is out of stock the available aftermarket alternative appears and he sells it. The workshop buys on credit within its credit limit, the tax invoice is issued electronically in its name with its VAT number, and the owner sees both branches’ sales and receivables from his phone.
Do you have a service workshop with the shop?
The software includes a maintenance job card: receiving the car or device with its faults, the technician’s work, the parts issued from stock, then delivery and collection, with warranty follow-up. The workshop and the shop are in one system, and a part fitted by the workshop is deducted from the shop’s stock automatically.
E-invoicing for auto parts shops
Most auto parts shops sell to two kinds of customers: individuals who pay cash, and workshops and companies that buy with a tax invoice. Riv-ERP issues both: the simplified invoice for individuals from the point of sale, andthe tax invoice for workshops and companies from the sales system, with a QR code and integration to the Fatoora platform. If your business is in Wave 25 (taxable revenue above SAR 187,500 in any year from 2022 to 2025), the integration date is 1 February 2027. Read: ZATCA Phase 2 e-invoicing software.
Want to see the software on your own shop’s items?
How do we start with your shop?
- We migrate your items from Excel or your old software: codes, names, prices and balances.
- We set up alternatives, units and prices to match the way you sell (wholesale, retail, workshops).
- We connect e-invoicing to the Fatoora platform for all points of sale.
- We train your staff on selling, searching and stock counting.
- We follow up with you through the first month-end close, with ongoing support in Arabic.
Frequently Asked Questions about auto parts software
Does the software support ZATCA requirements?
Yes. It issues tax and simplified invoices with a QR code, connects to the Fatoora platform for Phase 2, and calculates VAT automatically on every transaction.
Can the software show alternatives for a part?
Yes. You can define parts as substitutes for each other in an interchangeable alternatives list, and the alternatives appear on the invoice screen and in the search window at the time of sale.
Can I sell at different prices to workshops and individuals?
Yes. Each unit has up to 7 prices (wholesale, retail, workshops and others), and you can control which prices each employee sees.
I have thousands of items in Excel. Do you move them?
Yes. We migrate items, codes, prices and opening balances from Excel files or from your previous software.
Is the software suitable for scrapyards and used parts?
Yes. You can record used parts as separate items with their prices and specifications, and track their stock and sales like any other item.
Is there a perpetual license with no monthly subscription?
Yes. RivDesktop is a desktop edition with a perpetual license that you buy once, or you can choose the cloud edition. Learn about RivDesktop.
How much does auto parts shop software cost?
It depends on the number of branches, points of sale, users and modules you need. Request a quote that fits your shop, and read: What determines the price of accounting software?
Your shop deserves software that understands auto parts.