Accounting Software for Businesses in Saudi Arabia: E-Invoicing, Inventory and POS
Saudi accounting software · cloud or desktop
Riv-ERP Accounting software for small, medium and large businesses in Saudi Arabia: journal entries, chart of accounts and financial statements, sales and purchase invoices, inventory and point of sale, payroll, and Phase 2 e-invoicing with integration to the Fatoora platform, backed by a Saudi team that supports you in Arabic.
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- A Saudi team with more than 20 years of experience
- Arabic-speaking support
- Your data migrated from Excel or your old software
What is accounting software? And why does your business need it now?
Many shop owners tell us: “My accountant works on Excel and it is fine.” And that is true until the first second branch, the first ZATCA inspection, or the first time you discover that the goods on the shelf are not what is in the file.
Accounting software is the system where you record every financial movement in your business: sales, purchases, expenses, collections, payments and payroll. It then turns them automatically into accounting entries and reports that show your real position: how much did you earn? How much do customers owe you? How much do you owe suppliers? And how much is left in stock?
In Saudi Arabia accounting software is no longer a luxury. The Zakat, Tax and Customs Authority (ZATCA) requires VAT-registered businesses to issue e-invoices, and businesses included in the Phase 2 waves must integrate technically with the Fatoora platform. Manual spreadsheets and simple invoicing programs do not achieve that, and they do not give you a ready VAT return or financial statements that an auditor can rely on.
A real-world example: a shop with two branches
Take an auto parts shop with two branches and a warehouse. Before accounting software: handwritten invoices, a month-end stock count that takes two days, and a VAT return prepared in a rush in the last week. After running one accounting system: every invoice is issued electronically from the cashier, stock is deducted automatically from the right branch, the owner opens his phone and sees today’s sales for each branch, and the return comes from a ready report instead of hours of adding up.
Signs your business needs accounting software now
- You close the month late because the data is spread across Excel files, notebooks and WhatsApp.
- You do not know the exact profit of each branch, product or project.
- Preparing the VAT return every quarter wears you out.
- The stock in the software does not match the stock in the warehouse.
- Your business is included, or will be included, in the Fatoora integration waves.
- You need employee permissions so each person sees only what concerns them.
What does Riv-ERP accounting software cover?
General ledger
A flexible chart of accounts, automatic and manual journal entries, cost centers, period closing, trial balance, income statement and balance sheet.
Sales and customers
Quotations, sales orders, invoices and returns, debt aging, credit limits, account statements and collection follow-up.
Purchasing and suppliers
Purchase requests and orders, goods receipt, supplier invoices, payments, balances and account statements.
Inventory and warehouses
Multiple warehouses, transfers, cycle counts, average cost, barcodes, reorder-point alerts and expiry dates.
E-invoicing
Issues tax and simplified invoices with a QR code, integrates with the Fatoora platform for Phase 2, and archives invoices.
VAT
Calculates VAT automatically on every transaction, with a ready report that helps you fill in the VAT return.
Point of sale
A cashier for shops and showrooms, and RivPOS, the restaurant point of sale, integrated with HungerStation, Jahez, Keeta and Mrsool.
Payroll and HR
Employee files, attendance, allowances and deductions, payroll runs and their accounting entries.
Branches and permissions
Multiple branches and currencies, permissions for each user, and reports that are consolidated or per branch.
Mistakes we often see when choosing accounting software
- Choosing an invoicing-only program and then finding that it does not manage inventory or produce financial statements.
- Buying free or pirated software that does not connect to Fatoora, so you have to replace it after a few months and re-enter everything.
- Ignoring technical support: the software looks great in the demo, but when there is a problem nobody answers.
- Not calculating the full cost: subscription + extra users + branches + modules over 3 years.
Cloud or desktop accounting software?
We offer both options, and you choose according to the way your business works:
| Comparison | Riv-ERP Cloud | RivDesktop |
|---|---|---|
| How it runs | From the browser and phone, from anywhere | On your own PCs or internal server |
| License | Subscription as per the offer | Perpetual license bought once, with no monthly subscription |
| Working without internet | Needs a connection | Runs on the local network |
| Updates and backups | We handle them | In coordination with your team |
| Best for | Multi-branch businesses and remote management | Those who prefer to keep data inside the business |
Learn more about Riv-ERP Cloud or RivDesktop with a perpetual license.
Accounting software for your type of business
- Restaurants and cafes: recipes, cost per dish, raw-material stock and delivery-app integration. Restaurant accounting software.
- Online stores: accounting linked to Salla and Zid, with orders and inventory synced. Salla and Zid integration.
- Retail and wholesale: point of sale, barcodes, customer credit limits and multiple warehouses.
- Contracting: cost centers for each project, progress invoices and expense tracking.
- Factories: production orders, bills of materials and product costing. Read: How to calculate production cost.
- Pharmacies and the medical sector: stock by batch and expiry date, and points of sale for branches.
- Accounting offices: manage more than one company, with reports ready for clients.
How do you choose the right accounting software? 8 questions before you decide
- Does it issue Phase 2 e-invoices and connect to Fatoora? This is a basic requirement, not an extra feature.
- Is technical support local and in Arabic? When the quarter closes or the integration breaks, you need someone who answers quickly.
- Does it cover inventory and point of sale? Or will you need a second program and link it by hand?
- Does it support branches and cost centers? So you know the profit of each branch or project.
- Can your old data be migrated? Opening balances, customers and items.
- What is the licensing option? Cloud subscription or perpetual license? Calculate the cost over 3 years.
- Are permissions precise? The cashier does not see profits, and the sales rep sees only his own customers.
- Does it grow with you? Manufacturing, payroll and new branches without changing the system.
To go deeper, download the Phase 2 e-invoicing readiness checklist (free PDF).
Want to see the software on data that looks like your business’s data?
How do we start with you?
- Discovery session: we understand your activity, number of branches and users, and how you work today.
- Demo: we walk through the software on your business’s scenarios.
- Clear quote: based on modules, users and deployment option.
- Setup and migration: chart of accounts, items and opening balances.
- Training and go-live: we train your team and follow the first month-end close with you.
Frequently Asked Questions about accounting software
How do I choose suitable accounting software for a small business in Saudi Arabia?
The right software is the one that issues valid e-invoices, covers sales, purchasing and inventory in one system, provides local support in Arabic, and costs what suits the size of your business. Riv-ERP is designed for this, and you can start with only the modules you need and then expand.
Does Riv-ERP support Phase 2 e-invoicing?
Yes. It issues tax and simplified invoices with a QR code and connects to ZATCA’s Fatoora platform for businesses included in the Phase 2 waves. Read: Is your business included in Wave 25?
Is there accounting software with no monthly subscription?
Yes. RivDesktop is a desktop edition with a perpetual license that you buy once and that runs on your own PCs or internal server.
Can my data be moved from Excel or from other software?
Yes. We migrate the chart of accounts, customers, suppliers, items and opening balances from Excel files or from your previous software.
Is the software suitable for multi-branch businesses?
Yes. It supports multiple branches, warehouses and cost centers, with reports per branch and consolidated reports for management.
Is there accounting and inventory software in one system?
Yes. In Riv-ERP accounting, inventory, sales and purchasing are in one system, so every sales or purchase invoice updates inventory and the accounting entries automatically with no double entry.
Is the software in Arabic?
Yes. A full Arabic interface, reports and invoices in Arabic and English, and technical support from a Saudi team.
Does the software work on mobile?
The cloud edition runs in the browser on computer and phone, and management can follow sales and reports from anywhere.
How much does accounting software cost?
The price depends on the modules you need, the number of users and branches, and the deployment option (cloud or perpetual license). Request a quote and we will send it according to your needs.
Do you provide training and support after go-live?
Yes. We train your team at go-live and provide ongoing technical support in Arabic by phone and WhatsApp.
Start with accounting software that organizes your business and gets you ready for e-invoicing.